One of our scouts approached our charter some time ago about doing his Eagle project at the Charter. They had a pavilion over a fire pit that had a very low flat roof with wood rafters and a tin roof. Consequently the rafters often caught fire. The structure had caught fire so many times that it became an unusable eyesore. The charter agreed, signed off on the project and the project was approved by council.
As written the scouts project was to replace the roof and leave the posts. In the process of the demolition the posts were pushed over; they were not cemented and had been in place many years. The scout asked me the engineer to help him design a new pavilion. I designed one with a pitched or gabled roof and a hood over the fire pit. The pavilion is 16 x 12 and the scout used the material take off list to estimate the cost at just over $1,000 without the hood.
We had a business meeting with the Institutional Head (without the scout) and he brings up the pavilion.
He wants the pavilion to be 20 x 12. The cost is pretty linear so the cost will go up by $250. My self and the other leaders at the table tried to perused the IH that the pavilion is plenty large enough with 3.5 of covered isle way around the fire pit. We also tried to instill that the project is already marginally too big for the scout. And that by adding another 25% to the project will push it over the edge for a boy that turns 18 in January. He got upset with us and suggested we could cancel the project.
I dont want our charter to be upset with us, but on the other hand we are not contractors. The only reason we agreed is that some of the dads are pretty handy with a hammer and it was going to be convenient place to work at the Charter.
How should we handle this?