Scouters Retiring

[Alec27]

Hey All, 

I'm the COR for our troop and need some help with handling some Roster / Position Management issues.  Our CC is retiring as is her husband an MC and our Treasurer is stepping down as well.   I can't seem to find in My.Scouting where I can remove them from their positions.  There is a "plus sign with arrows" type icon next to everyone's name on the left but it doesn't seem to do anything except move that person around on the screen.  The "minus sign" to the right of their name looks like it "expires" their position but when I try that I get a "NOT FOUND" message.  I know that I can "end memberships" in Scoutbook but I was always told that SB is only a reflection of My.Scouting and changes need to be made there.  Don't know for sure if these 3 people are leaving the BSA entirely, but if not.... would "expiring" or "ending membership" take them out of the troop only ?  I can't imagine a COR or CO can end a person's BSA membership, but I'm not sure on that either.   Thanks for the help, as always.  

[skeptic]

  On 6/14/2024 at 4:47 PM, Alec27 said:

Hey All, 

I'm the COR for our troop and need some help with handling some Roster / Position Management issues.  Our CC is retiring as is her husband an MC and our Treasurer is stepping down as well.   I can't seem to find in My.Scouting where I can remove them from their positions.  There is a "plus sign with arrows" type icon next to everyone's name on the left but it doesn't seem to do anything except move that person around on the screen.  The "minus sign" to the right of their name looks like it "expires" their position but when I try that I get a "NOT FOUND" message.  I know that I can "end memberships" in Scoutbook but I was always told that SB is only a reflection of My.Scouting and changes need to be made there.  Don't know for sure if these 3 people are leaving the BSA entirely, but if not.... would "expiring" or "ending membership" take them out of the troop only ?  I can't imagine a COR or CO can end a person's BSA membership, but I'm not sure on that either.   Thanks for the help, as always.  

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Been a while since I did that type of thing, and it may have changed.  But we always had to wait to remove them at recharter unless we asked the council office registrar to do it manually.  Unless it is serious issue, just wait would be my thought.  Others more involved in modern paper work likely can give better answers.  

[Chisos]

As COR you should be able to move them around in the Position Manager screen.  Drag the name tiles to where they need to be, then "Save Changes" on the bottom right.  Be sure you're in the "Registered Positions" side and not the "Functional Roles" side.

It probably won't let you save if you don't have a "legal" roster (ie, a SM, CC, two more committee members).

As @skeptic said I'd just move the retiring CC to MC or Unit Scouter Reserve then let them drop off at recharter.  They've already paid for the year, and you're not getting a refund.

[InquisitiveScouter]

@Chisos is correct.  You cannot take a CC off and leave the position blank.

You should be able to drag and drop the new CC first, save the change, then expire the outgoing CC position by moving them to Unit Scouter Reserve. 

[mrjohns2]

  On 6/15/2024 at 4:15 PM, InquisitiveScouter said:

You should be able to drag and drop the new CC first, save the change, then expire the outgoing CC position by moving them to Unit Scouter Reserve. 

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This is the way. Then go to Scoutbook and end their positions there. 

[SiouxRanger]

  On 6/15/2024 at 5:35 PM, mrjohns2 said:

and end their positions there

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Hmmm...

Expect someone to pick up and tow away the Troop records trailer. (Don't bother to get a receipt-trust me on this.)

Deliveries of cupcakes…

Fireworks…

Retirement parties…

Changes in gravity have been reported, but not documented scientifically…

[mrjohns2]

  On 6/15/2024 at 11:20 PM, SiouxRanger said:

Hmmm

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I'm not following. After you change them in my.scouting, it is best then to go and end them in Scoutbook. 

[Tron]

You don't really do anything in My.Scouting that I know of. Their membership are with national and will expire when they expire; just be sure to not renew them when you do internet rechartering at the end of the year. For now you would just go into Scoutbook and put an end date on their positions and functional roles.

[mrjohns2]

  On 6/21/2024 at 2:11 PM, Tron said:

You don't really do anything in My.Scouting that I know of.

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Beyond moving the current CC to USR and the new CC into the CC slot. Yes, they will sit as Unit Scouter reserve until recharter or their membership expires if they aren’t going to re-up in general.