Jon -
Our old process - no interaction with the chartered org, no one ever met the Chartered org Executive Officer, our COR was not familiar with responsibilities a chartered organization had, new adult volunteers were not signed off by Chartered organization or COR.
Our new process (much improved!) - we followed the BSA process. I asked for an active Executive Officer; made the COR aware of their responsibilities to review and approve all adult volunteers, met for the first time with our new Executive Officer (he is an Eagle Scout from 1970's and happy he was asked to help out) ..