fred8033

For someone totally new to scouting, the scouting program is hard to grasp. A short five to ten page guide won't be enough. Plus there's the challenge of how many to print (5, 10, 20). It's hard to predict. (and most will be lost, damaged or thrown out before they are ever read) This is our plan. #1 At join scouting night .... in paper ... say two double sided pages .... give them a "QUICK REFERENCE GUIDE" that has a pack calendar, contact information, local resources (pack web site, email addresses, scout shop, ...) and a strongly emphasized link to the pack "parent guide". #2 We collect from each parent both a membership application and one or more email addresses. #3 We send them a welcome email with a reference to our pack parent guide (unsecured) and a username and password how to get to the secured content. We again emphasize reading the pack parent guide. Those parents that are interested will read / skim the guide at their leisure. Those that aren't interested at that moment can find it later when they are ready to read it. Here's a link to our parent guide. I really like it, but as with all guides, it could use improvement. http://woodbury56.mypack.us/aboutus

Thanks for the input.... I received the pile-o-stuff from our troop treasurer last night. Nothing has been enetered after July 2010. Apparently, he had trouble with a computer crash and during recovery he had other trouble such as having to re-enter a scout year because he re-closed the previous scout year records and it reformatted the next year records with new initial values. Also, he showed how TroopLedger works. I was not impressed. Clunky old MFC interface. Fine for 1995. Poor for now. Problems entering dates in the account date field. Small dialog data entry windows don't resize causing alot of scrolling through long lists of scout names and adult leader names. I'm going to try GnuCash first. If it does not work, QuickBooks. - Scouts will be "customers" in GnuCash or QuickBooks. - We'll keep our "chart of accounts" as simple as possible. No sub-accounts on a per-person basis. no sub-accounts on a specific economic event basis. - We will have an account in the "chart of accounts" as a liability called something like "Scout accounts" or "Scout savings" or "Scout credit" or "Scout money". - We will use "classes" to record specific economic events (a specific camp, a specific fundraiser, a specific equipment purchase). - We will create an individual Excel spreadsheet for every camp out, event, fundraiser AND FOR EACH DEPOSIT (check #, amount, purpose, credited scout, family on check if different). We'll "securely" store these so that everyone can't see them, but that key members can see them. We'll use these as recovery points and to easily understand each event. Then, we'll report out of GnuCash or QuickBooks to see that records match. Thanks for the advice and feed back everyone!

Thanks for the advice. We use spreadsheets for our pack to manage $25,000 going thru checking it works fine. BUT... the pack doesn't have scout accounts. That's the challenge. Without scout accounts, spreadsheets would be fine. As we transition treasurers and recover records, here's our current direction.... - We'll create an individual spreadsheet for every camp out, event, fundraiser AND FOR EACH DEPOSIT (check #, amount, purpose, credited scout, family on check if different). We'll "securely" store these so that everyone can't see them, but that key members can see them. - If we use TroopLedger, we need to start thinking like TroopLedger. - If we use QuickBooks, we create a chart of accounts to organize finances. We record scouts and leaders as "Customers". We record events (camps, specific fundraisers) as "Classes". - Right now, the application choices are TroopLedger, QuickBooks and GnuCash. I did not find any on-line applications that could deal with this. I had replied early because I saw the topic fall far down the visible radar. Anything older than a day on this forum seems to be pretty quiet. I probalby shouldn't have done that, but I hot looking for info.

Any unit treasurer's out there?

Our web site vendor http://soarol.com has an on-line event sign up. We use it to track who's going. People can sign up, but only the event admins / web site admins can correct the attenance numbers and mark people as paid. We use the comments field to clarify things. It also does automatic costing with three price levels. At camp, we event out the event sign up (has phone numbers on it). Later, we update the on-line version from the paper. Works fine. Not great, but gets the job done.

Our troop is in recovery mode. Membership and such is fine. The big issue is that our treasurer just surrendered being treasurer after insisting he could do it for the last eight months to a year and without doing much. So now, we need to re-create records, balance books and get things straightened out. QuickBooks or TroopLedger ???? I have both. QuickBooks because of my business. TroopLedger because of previous treasurer. He said it's not easy to use though. I'd like to produce key financial statements for the troop, scout account reports and event specific profit/loss statements. I've seen other discussions on this, but I could use more info. Can someone make a good argument for using one versus the other?

(I try to avoid posting because I probably have more opinions and thoughts than I have knowledge and experience. LOL...) The one thing that took me years to understand is something that's pretty obvious. Don't forget the fun. Games. Songs. Skits. Jokes. Teach the adults to plan in lots and lots of fun. If I were teaching BALOO, I'd add - plan in the fun to every event - include games to burn energy - include the parents (for cub scouts) in the games and the songs - (if the parents are playing too) take the parents aside before games to warn them... --- #1 Don't get too competitive. We're trying to raise the pride, self-confidence the spirit of our kids. --- #2 Help the kids in small subtal ways. --- #3 Don't get too physical. These kids weigh 100 to 200 pounds less than us. --- #4 Don't make it obvious ... but we want the kids to win. If I were teaching BALOO, I'd teach like Woodbadge in that I'd run the BALOO class like a cub scout event. Start the class with a 10 minute game of kickball as a gathering game and to get to know each other. As people arrive, don't stop the game but put them in the game immediately. It breaks the ice to let them know it's okay to spend scouting time playing games. Laughing and having fun. When the majority of the formal class objectives are done, do another game. Burn some energy. Then resume with the remaining class elements. My 4th grade son started protesting den meetings. His den leader and I discussed this and now we're working in at least one game into each meeting. The last meeting had a twenty minute parents-vs-kids kickball game. We've done mushroom ball and others too. It made a huge difference. Kids want to go to their den meetings. Plus friendships are built by doing fun things together.