Troop Budget

[Basementdweller 608]

Well the troop I am involved with doesn't really have a solid budget.

 

In your budget what do you include?

 

My thoughts are

 

Courts of Honor, badges refreshments ect.

Gear replacement, tents, pots, pans ect.

recharter....

 

So what else do you budget for????

[dg98adams 18]

New Scout Cross over materials (book, necker, slide, packet of Troop info)

 

Sending a Scout (or 2) to NYLT

 

Troop Scout Leader Training Weekend - materials/food/patches

 

Troop Adult Leader Training (some Troops help pay for ACA, Lifeguard, Paddle Craft, Wood Badge, etc...)

 

Merit Badge Books

 

Troop Program Books/manuals/guides

 

Web Site (if you don't use a free one)

 

Family Night at Summer Camp (We cook in camp, and parents are invited, they bring a side, but Troop buys meat).

 

Consumables:

Propane Tank Refills

Charcoal

Lantern Mantles

Rope

 

COH refridge - we get space for it, but had to buy our own.

 

Canoe tags/registration

Trailer Tags/registration

Trailer insurance (just theft when not being towed).

Troop Van/maintenance - money pit

[qwazse 4350]

What dg98 said minus the troop van and adult leader training ... but we will reimburse SM or whoever pulls the trailer. We provide volunteer drivers instructions for getting reimbursement for fuel, but since most of us would be driving someplace on the weekend anyway, we don't bother.

 

We also stock up on incidentals, but that usually comes from camping fees (which average $12).

[Deaf Scouter 23]

Renewing TroopMaster program (this is separate from the website)

Buying or renewing the Accounting program if you use one.

 

Campership fund for low income scouts

 

Fundraiser basics (usually comes back after fundraiser)

 

Year end picnic

 

Adult registration.. we pay for the first one when a new Scouter comes on board

 

Cabin deposits, park deposits and etc. to reserve a place to camp.

 

Signage for fundraisers or Scouting for Food

 

 

 

[Deaf Scouter 23]

Thanks Basement for the spinoff.. *grins

 

http://www.fiverivers.org/forms/pdfs/budget_sample-troop.pdf

 

I found the above a helpful read in my google search along with several sample budget in word, excel using 'Troop budget sample; as the search word.

 

I'm planning on using the 2 column method of last year and next year while separating actual funds we can spend from those reserve funds like Campership and Equipment that push our bottom line much higher than it really is.

[Basementdweller 608]

Well you pay for a lot of stuff that we simply don't.

 

No leaders fees or training.

 

No merit badge books.

 

The propane and charcoal are in the campout fees.

 

We do use troopmaster, we use a free website and google docs for our accounting software.

[frankpalazzi 62]

We categorize our expenses like this:

 

ADMINISTRATIVE: Troopmaster license fees, office supplies, postage.

 

ADVANCEMENT: Any and all awards--no set amount as it varies wildly.

 

CAMPING/EVENTS: Cabins/Campsites.

 

FUNDRAISING EXPENSES: Deducted from fundraising profits.

 

GOODWILL: For expressions of condolence. Also camperships, dues aid.

 

RECHARTER: The annual PIA.

 

REGISTRATIONS: New scouts between recharters. Level funded, but we do keep track.

 

TRAILER: Registration/maintanance/modification, fuel reimbursement for driver.

 

TRAINING: Used to supplement or finance youth or adult training which requires a fee.

 

TROOP GEAR: All equipment used by boys. Repair/replacement.

 

Income of course: Fundraising, Dues, and Donations.

 

The BSA Unit Budget Plan is an excellent starting point for guidance.