Thank you for all of the comments. Of course she has not volunteered, though I hear "when I was a leader" quite often. I am a fan of all of the recommendations.
We are going to have a sit down and chat very soon. For the discrepancies I think I may just say, "here are the requirements, do you feel as though you completed this?" Yes, sign and move on/no, when would you like to do this? If mom jumps in to remind him, I will go back and ask him again if he feels like he completed the requirements.
For the requirements that are not signed off, I will remind them again that I nee