This thread has followed an all too predictable pattern. Someone asks what time it is. A response is written as to how to build a watch. Further discussion and debate ensues on digital watches vs. analog watches, concluding with whether Baden Powell prefered a leather or a metal watchband
As to the poster's original question. No. There is no official policy, other than how a prudent individual, in your community, would store forms. Due to the sensitive nature of medical forms, an inherent assumption is made on the part of the scout, parent and leader that the information will be kept in a closed or shielded container, so that a casual observer would not see the information. In addition, an assumption is made that medical information is on a "need to know basis"
This brings us to the crux of the discussion: Who can and should view the forms. As has been pointed out, the GTSS addresses this in several areas:
Medical History:
Den leaders, Scoutmasters, team coaches, and crew Advisors should review these and become knowledgeable about the medical needs of the youth members in their unit
Aquatic Safety:
Require evidence of fitness for swimming activity with a complete health history from physician, parent, or legal guardian. The adult supervisor should adjust all supervision, discipline, and protection to anticipate any potential risks associated with individual health conditions.
Sports and Activities:
For youth participants in any potentially strenuous activity, the supervisor should receive a complete health history from a health-care professional, parent, or guardian. The supervisor should adjust all supervision, discipline, and protection to anticipate potential risks associated with individual health conditions
The class I and II forms both contain areas for listing restrictions ( both behavioral and physical) that would limit activities, and is designed to highlight and prevent potential medical problems.
Yes, Medical forms should be reviewed, to design and run a program anticipating potential risks.
In addition, a medical emergency is no time to find out that a consent form has not been signed, is illegible, or is missing information.
Be Prepared