My Eagle Scout project is set to take place this Saturday, February 17th. For those curious, I'm organizing a group of about 50 volunteers that are getting a semi truck of dehydrated ingredients sent to my school cafeteria. For two hours we will be packaging the ingredients into individual meals, boxing them up, and then sending them throughout the world to those in need, especially schools in Africa. Over 10,000 meals will be made.
Sounds fine and dandy, right? So this costs a lot of money (almost 3k), however, I'm not worried about that part. I'm very close to reaching that goal and should do so by Saturday. Naturally, I've been fundraising the last couple of months, through emails and word of mouth.
Now to the problem. I never had a Fundraising Application signed. I don't recall the council rep saying anything about it when I was presenting my project proposal, so I never thought anything of it. This means that after I had my proposal signed, I went right away to emailing my beneficiary about raising funds, and he set up a website to make it easier for people to do so. Thus, I have been receiving funding since 11-8-17, a few days after my proposal approval.
The application states 'you must obtain approval from the project beneficiary and your unit leader, and then submit the fundraising application to your council service center at least two weeks in advance of your fundraising efforts'. However, since the beneficiary was the one to make the donation website, it's not like they don't know that I'm fundraising for them.
So I don't really know what to do. Am I going to have to do another project? Yes, this was a mistake, but I feel like this shouldn't completely void all the work I've put into this.
Please let me know what your thoughts are or if you have any experience in this.
Thank you so much in advance,