Adults - Individually keeping track of tenure, awards, and Training

[ScoutDadof5 10]

How do you keep up with this info?

 

I recently had to come up with a lot of this info. I am in the American Legion as well, and they have a Community Organization Award and in working on that, there are a ton of requirements, but it put me to digging up the info.

 

Now I have lived in 6 different councils in the past 10 years and I find that many councils do not have records more than 3 years back and forget about 10 years back.

 

As such, i have compiled much of the info through digging, calls, and emails, but what is the best way to keep this stuff organized?

 

Any suggestions?

[eolesen 10]

The same way I do with my sons' blue cards, rank advancements, etc -- I scan the book, card, or other "proof" and keep it electronically...

 

I've also found that some troops are more anal about keeping older records than the council. When I couldn't get my records out of the last council I lived in, the troop faxed me my Troopmaster profile with all the dates and course numbers.(This message has been edited by eolesen)

[John-in-KC 311]

I now keep a Scouting resume on my PC, which I update once a year or so.

[hotdesk 10]

TroopMaster has a section where you can track Adult Achievements just like you do Scout Achievements.

 

When you transfer from one unit to another Boy Scouts has an official form that can be filled out by your Advancement Coordinator and given to the new one.

[Loki 10]

Being cheap, sorry THRIFTY, I created a spreadsheet to track adult training levels in our unit. There are tabs for Basic, Leader Specific, Supplemental and Advanced. Also added a worksheet listing the merit badge counselors within the unit.

 

Our Council uses a Training certificate listing the various training courses and issue these to volunteers upon completion of the first training taken. Volunteers are asked to bring these to successive trainig to be initialed by the instructor. Sort of a perpeptual record. Volunteers in our unit show me their cert and I update the record accordingly. If there is any question then I contact the district training chair for confirmation.

[eisely 13]

As with one of other responses, I have a binder for my own stuff with the baseball card holders. This is also useful for things like CPR cards.

[Joni4TA 10]

Our family uses Trails End Popcorn tins as "Scouting Canisters."

 

They hold patches, pins, neckerchiefs, slides, MB Blue Cards, Training Cards, and anything else you can think of that fits into a tin.