We had our Troop family campout last month. Lots of good fun, new families get to know the old hands, Patrols renew their skills, organization is tested and adjusted.
* Patrols share out food expenses. Patrol might be two, might be 8.
* Adults become a "temporary patrol" and display cooperation and cooking skills to Scouts (!).
* Scouts are held to task for "fairly" sharing with the expenses: Gas, tolls, camp fees, program fees. Each Patrol is expected to tote up and parse out each scout's share of the costs. Drivers get a share/share alike reimbursement for gas and tolls.
* Troop collects overall fees per person, (camp fee, program fees) and gas and tolls for the Troop trailer hauling. Trailer tow-er gets double the usual gas/toll reimbursement.
Troop treasurer does paper money balancing and issues checks to folks in "adult patrol" to account for food, charcoal, etc.
How do you do it? Do you just expect the Scout to "do the right thing" or is there a "formula"? Pay each driver so much per Scout? How 'bout Prius vs Suburban hauling? A difference?
The Troop of my youth actually calculated the miles driven, collected so much per mile per Scout and divied up the kitty as to how many Scouts a car carried. More Scouts carried, more money back. Present Troop isn't that precise.
And, back then, Patrols would collect $3. from each Scout in the Patrol, and THAT was our budget for the weekend's meals (!) Present Patrols spend what they will, then divy up the cost and collect the shares AFTER the weekend.
Is any of this familiar to you?