Re: Committee Meeting Agenda

Sorry Gang...I hit the "send key" accidently!

Brian Watkins <brian.watkins@JUNO.COM> asked:

>My Venture Crew / Explorer Post will be having our first committee
>meeting to go over the changes of the Explorer name to Venturing
>and to set up the official committee positions and other business.
>What I am looking for is a sample agenda outline to use on setting
>up our committee meeting agenda.

Here you and others out there go:
-------

AGENDA
Crew/Post Committee, Crew/Post 0
Mike Walton's home, 7:00pm 6 August 1998

Call to Order Committee Chair
Reading of Previous Minutes Committee Secretary
Report from President Crew/Post President
-- program highlights covering past month
-- current projects for present month
-- issues/problems for discussion
Report from Advisor Crew/Post Advisor
-- next month's program proposed by Crew/Post
-- irregular attendance/discipline problems
-- youth advancement
Report from Chartered Partner Representative
Chartered Partner Rep
Report from Commissioner/Service Team Member
Commissioner/Service Team
-- training opportunities
-- Council/District program opportunities
(this could be presented by the Advisor if your unit does
not have a dedicated Commissioner/Service Team Member...and
your unit SHOULD!)
Committee Reports
-- Finance and Records Committee Treasurer &
Crew/Post Treasurer

-- Advancement Committee Advancement Member
& Crew/Post Second Vice President

-- Outdoor Program Support Committee Outdoor Support Member
& Crew/Post Second Vice President

-- Membership Committee Membership Member &
Crew/Post First Vice President

-- Equipment and Facilities Committee Facilities Member &
Crew/Post First Vice President

-- Leadership and Training Crew/Post Advisor &
Crew/Post President

Old Business ALL
New Business ALL
Announcement of next Committee meeting
Committee Chair
Adjournment Committee Chair
------

Your Crew/Post may be larger or smaller than this and you can
adjust to suit your Crew/Post's needs, however please keep this in
mind:

*Venturing and its sibling Exploring are YOUTH RUN AND LED, with
ADULT ADVISEMENT AND COACHING. That's why the Committee meetings
should be attended by the Crew's Cabinet or Post Cabinet and only
those issues affecting specific youth (disclipline problems) should
be addressed only by the adult Committee members. This keeps both
the youth and adults "in the loop" and also allows for
cross-fertization of information between the youth of the unit and
the adults

*At a BARE MINIMUM, the Crew/Post President and Advisor should
attend. Note that the Associate/Assistant Advisors are normally
NOT part of the agenda...it doesn't mean they can't attend, just
that they don't have a vote. Neither do any of the youth in
attendance.

*Keep the meeting short, sweet, and to the purpose intended. If
you need to have a separate meeting to further discuss specific
topics, schedule it during this meeting and insure that those
adults (and youth) attend that meeting.

Hope this helps out!

Settummanque!




(c) 1998 Mike Walton ("no such thing as strong coffee,...") (502) 827-9201
(settummanque, the blackeagle) http://dynasty.net/users/blkeagle
241 Fairview Dr., Henderson, KY 42420-4339 blkeagle@dynasty.net
privately at kyblkeagle@aol.com or waltonm@hq.21taacom.army.mil
---- FORWARD in service to youth ----

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